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Conferences

One of ACADIA's major missions is to organize and present an annual conference on topics of interest to the architectural computing community. The conference and the publication of its proceedings are a major channel of communication among experts in the field of computer-aided design in architecture. The conference site moves each year, providing members the opportunity to see facilities at schools of architecture around the country.

Conference Hosting

Hosting an ACADIA conference is a great way to both serve the design computation community and bring more exposure to your own home institution. ACADIA is always interested in expanding our community into new locations and institutions and partnering with local groups interested in the field of design computation.

If you are, or might be, interested in chairing or serving on the technical program committee, or serving as Site Coordinator, please contact the ACADIA President. We can work with you to assess whether you are ready to make a proposal, and we can help you understand the process involved. Technical and Site chairs from previous conferences can help you organize a proposal. Please contact us as soon as you can, even if you are early in developing a proposal. ACADIA starts planning future conferences 1-2 years in advance.

Conference Guidelines

Here are a number of documents that should help you understand what is expected of ACADIA conference hosts, as well as what is provided in terms of support for hosts. If you are thinking about hosting a conference and have any questions, we urge you to contact the current president for further conversations.

This collection needs to be organized and structured some more before it can be considered a "user manual" for conferences, but it should help you to get started. Remember, your questions will help us refine and improve this, so we really want you to ask them.

Documents

  • ACADIA Conference - RFP.doc
  • ACADIA hosts one conference each year. Conference responsibilities are generally divided between a Site Chair and a Technical Chair. While it is desirable to have a coordinated proposal, separate proposals for site and technical aspects of the conference are not uncommon.
  • TemplateConferenceDuties.doc
  • Additional information about respective duties regarding conference organization.
  • SCAD_ACADIA_2005.pdf
  • This is a copy of a successful conference application package.
  • TemplateChairAwardLetters.doc
  • Once you have submitted your application, the Steering Committee must review it. If the Steering Committee accepts the proposal, the President will be authorized to compose a letter such as this, in which the formal structure of the conference organization is set forth.
  • ACADIA Conference - Sup Info.doc
  • Some supplemental information.
  • 2006AwardLetter.pdf
  • A pdf copy of the 2006 Award letter from the President to the Conference organizers.

Legal Notes

We have learned that greater clarity is needed regarding budgeting responsibilities and the conference process, especially in the hectic days shortly before the conference itself happens. For that reason, certain legal text is inserted into many of the ACADIA.ORG conference pages in order to clarify for organizers and potential vendors who may, and who may not, commit ACADIA resources. This is not meant to be threatening or frightening, just clear information:

Notice: Neither the Site Coordinator, the host institution nor the Technical Chair is authorized to incur expenses, enter into contracts or incur legal obligations of any kind whatsoever on behalf of ACADIA without the express prior written approval of ACADIA's President on behalf of the ACADIA Steering Committee.

Past Conferences

Year Conference Title Location Host Institution
2018 Re/Calibration: On Imprecision and Infidelity Mexico City, Mexico Universidad Iberoamericana
2017 Expansion and Convergence Cambridge, Massachusettss, USA MIT - Massachusetts Institute of Technology
2016 Post-Human Frontiers Ann Arbor, Michigan, USA University of Michigan TCAUP
2015 Computational Ecologies Cincinatti, Ohio, USA University of Cincinatti
2014 Design Agency Los Angeles, California, USA The University of Southern California
2013 Adaptive Architecture Cambridge, Ontario, Canada University of Waterloo
2012 Synthetic Digital Ecologies San Francisco, California, USA CCA - California College of the Arts
2011 Integration Through Computation Calgary/Banff, Canada The University of Calgary
2010 LIFE in:formation New York, New York, USA Cooper Union, Pratt Institute
2009 reForm Chicago, Illinois The School of the Art Institute of Chicago
2008 Silicon + Skin Minneapolis, Minnesota University of Minnesota
2007 Expanding Bodies Halifax, Nova Scotia, Canada Dalhousie, NSCAD & CDRN
2006 Synthetic Landscapes Louisville, Kentucky University of Kentucky, Lexington
2005 Smart Architecture Savannah, Georgia Savannah School of Architecture and Design (SCAD)
2004 Fabrication Cambridge and Toronto, Ontario, Canada University of Waterloo, Cambridge and University of Toronto
2003 Connecting: Crossroads of Digital Discourse Indianapolis, Indiana Ball State University
2002 Thresholds Between Physical and Virtual Pomona, California Cal Poly, Pomona
2001 Reinventing the Discourse Buffalo, New York SUNY Buffalo
2000 Eternity, Infinity, and Virtuality Washington D.C. Catholic University
1999 Media and Design Process Snowbird, Utah University of Utah
1998 Do Computers Make a Difference in Design Studios? Quebec City, Quebec, Canada University of Laval
1997 Representation and Design Cincinnati, Ohio University of Cincinnati
1996 Design Computation: Collaboration, Reasoning, Pedagogy Tucson, Arizona University of Arizona
1995 Computing in Design: Enabling, Capturing and Sharing Ideas Seattle, Washington University of Washington
1994 Reconnecting St. Louis, Missouri Washington University
1993 Education and Practice: The Critical Interface Quebec City, Quebec, Canada University of Laval
1992 Computer Supported Design in Architecture: Mission, Method, Madness Charleston, South Carolina Clemson University
1991 Reality and Virtual Reality Los Angeles, California University of California at Los Angeles
1990 From Research to Practice Big Sky, Montana Montana State University
1989 New ideas and Directions for the 1990's Gainesville, Florida University of Florida
1988 Computing In Design Education Ann Arbor, Michigan University of Michigan
1987 Integrating Computers into the Architectural Curriculum Raleigh, North Carolina North Carolina State University
1986 Architectural Education, Research and Practice in the Next Decade Houston, Texas University of Houston
1985 ACADIA Workshop '85 Tempe, Arizona Arizona State University
1984 Troy, New York Rensselaer Polytechnic Institutey
1983 Columbus, Ohio Ohio State University
1982 Blacksburg, Virginia Virginia Tech
1981 Pittsburgh, Pennsylvania Carnegie-Mellon University

Conference Proceedings

Each year ACADIA holds a conference at which peer-reviewed papers are presented and published in a volume of conference proceedings. Members receive the current year's proceedings as a benefit of membership. Proceedings availability for prior years is shown on this page. The years, titles, and purchase prices of each proceedings are noted below.

In addition to the physical copies, all papers and projects form the annual conference Proceedings are stored on CumInCAD. All ACADIA Members have access to the papers on CumInCAD.

Although most Proceedings are out of print, you can purchase copies of some of the recent conferences through the links below. If you have questions, contact the Membership Officer membership@acadia.org for assistance.

Year Item Price
International Orders (Book)
We require an additional $20 USD for international orders on printed proceedings books. Please add this item to the cart if you are ordering from outside the U.S.A.
$20
International Orders (CD)
We require an additional $5 USD for international orders for CDs. Please add this item to the cart if you are ordering a CD from outside the U.S.A.
$5
2018 Recalibration: On Imprecision and Infidelity: Proceedings of the 38th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: Phillip Anzalone, Marcella del Signore, Andrew John Wit
$65 Order from Amazon.com
2017 Disciplines & Disruption: Proceedings of the 37th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: Takehiko Nagakura, Skylar Tibbits, Caitlin Mueller
$52.99 Order from Amazon.com
2016 Posthuman Frontiers: Data, Designers, and Cognitive Machines : Proceedings of the 36th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: Kathy Velikov, Sean Ahlquist, Matias del Campo
$38.99 Order from Amazon.com
2015 Computational Ecologies: Design in the Anthropocene: Proceedings of the 35th Annual Conference of the Association for Computer Aided Design in Architecture, Vol. 1
Editors: Chris Perry, Lonn Combs
$18.39 Order from Blurb.com
2015 Computational Ecologies: Design in the Anthropocene: Proceedings of the 35th Annual Conference of the Association for Computer Aided Design in Architecture, Vol. 2
Editors: Chris Perry, Lonn Combs
$20.59 Order from Blurb.com
2014 Design Agency: Projects of the 34th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: David Gerber, Alvin Huang, Jose Sanchez
Order from Amazon.com (Out of Print)
2014 Design Agency: Proceedings of the 34th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: David Gerber, Alvin Huang, Jose Sanchez
$100 Order from Amazon.com
2013 Adaptive Architecture: Proceedings of the 33th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: Philip Beesley, Omar Khan, Michael Stacey
$35.48 Order from Amazon.com
2012 Synthetic Digital Ecologies: Proceedings of the 33th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: Janghwan Cheon, Steve(n) Hardy, Timothy Hemsath
Out of Print
2011 ACADIA 2011 Regional - Parametricism: Student Performance Criteria (SPC) Proceedings
Editors: Janghwan Cheon, Steve(n) Hardy, Timothy Hemsath
FREE DigitalCommons
2010 LIFE in:formation Proceedings of the 30th Annual Conference of the Association for Computer Aided Design in Architecture
Editors: A. Sprecher, S. Yeshayahu, and P. Lorenzo-Eiroa
Order from Amazon.com
2010 LIFE in:formation Exhibition Catalogue
Editors: C. Ahrens, A. Schmitzberger, M. Wen-Sen Su
Order from Amazon.com
2009 reForm() Proceedings of the 29th annual conference of the Association for Computer Aided Design in Architecture
Editors: T. Sterk, R. Loveridge
$80 Out of Print
2008 Silicon + Skin: Biological Processses and Computation Proceedings of the 28th annual conference of the Association for Computer Aided Design in Architecture
Editors: A. Kudless, N. Oxman, and M. Swackhamer
$50 Order directly from LuLu
2008 Exhibition Catalog Proceedings of the 28th annual conference of the Association for Computer Aided Design in Architecture
Editors: B. Faircloth, K. Moe, and D. Gissen
$40 Order directly from LuLu
2007 Expanding Bodies
Editors: B. Lilley, P. Beesley
$75
2006 Synthetic Landscapes
Editors: G. Luhan, P. Anzalone, M. Cabrinha, & C. Clarke
$50
2005 Smart Architecture
Editor: O. Ataman
Out of Print
2004 Fabrication (CD)
[a CD containing a full digital copy of the 2004 proceedings in searchable PDF format plus additional presentations and content in PowerPoint and PDF formats]
Editors: S. Williamson, P. Beesley, N. Cheng
Out of Print
2003 Connecting -- Crossroads of Digital Discourse
Editor: K. Klinger
Out of Print
2002 Design, research, education, & practice in the space between the physical and virtual
Editor: G. Proctor
Out of Print
2001 Reinventing the Discourse
Editor: W. Jabi
Out of Print
2000 Eternity, Infinity, and Virtuality in Architecture
Editors: M Clayton and G. P. Vasquez de Velasco
$25 Order from Amazon.com
1999 Media and Design Process
Editors: O. Ataman and J. Bermudez
Out of Print
1998 Do Computers Make a Difference in Design Studio?
Editors: S. van Wyk and T. Seebohm
Out of Print
1997 Representation and Design
Editors: J.P. Jordan, B. Mehnert, A.C. Harfmann
Out of Print
1996 Design Computation: Collaboration, Reasoning, Pedagogy
Editors: P. McIntosh and F. Ozel
Out of Print
1995 Computing in Design: Enabling, Capturing and Sharing Idea
Editors: B. Kolarevic and L. Kalisperis
Out of Print
1994 Reconnecting
Editors: A.C. Harfmann and M. Fraser
Out of print
1993 Education and Practice: The Critical Interface
Editors: F. Morgan and R. Pohlman
Out of Print
1992 Mission, Method, Madness
Editors: K. Kensek and D. Noble
Out of Print
1991 Reality-Virtual Reality
Editors: J. G. Goldman and M.S. Zdepski
Out of Print
1990 From Research to Practice
Editor: J. P. Jordan
Out of Print
1989 New Ideas and Directions for the 1990's
Editor: C. I. Yessios
Out of Print
1988 Computing in Design Education
Editor: P. J. Bancroft
Out of Print
1987 Integrating Computers into the Architectural Curriculum
Editor: B. J. Novitski
Out of Print
1986 Architectural Education, Research and Practice in the Next Decade
Editor: J. Turner
Out of Print
1985 ACADIA Workshop '85
Editor: P. G. McIntosh
Out of Print

Publication Ethics Guidelines


Paper/Project Submission Guidelines

Authors to the ACADIA Conference are expected to submit novel research, presented anonymously and written using scientific standards. Submitted research must contain at least 80% new/unpublished work, findings, and outcome. Additionally, all work/images must belong to the authors, or have appropriate permissions for publication within the proceedings.


Academic Writing

As an Author to the ACADIA Conference you are expected to submit professionally written articles following the below stated guidelines.

Any accepted author who fails to pay registration or present their work at the ACADIA conference, the submission will be automatically rejected and removed from the publications before printing.

  • Authors are expected to know the standard of academic writing or to inform themselves of those otherwise. (Examples of accepted papers can be found in the CumInCAD database.)
  • Papers must be written in US English, using straight­forward jargon-­free terminology.
  • Papers must adhere to the designated ACADIA formatting and templates; failure to do so can be cause for exclusion.
  • Papers must adhere to length maximums (not including bibliography).
  • Full papers describe significant bodies of research, must be a maximum of 4000 words, and should include references in Chicago Manual of Style, 15th Edition, Author-Date format, images with captions, and illustrative graphics. Author must have usage permissions for all visual data.
  • Work-in-Progress (WIP) Papers describe developing work, research, or an individual projects which have yet to be placed within a larger context of on­going research, must be a maximum of 2000 words, and should include references in Chicago Manual of Style, 15th Edition, Author-Date format, images with captions, and illustrative graphics. Author must have usage permissions for all visual data.
  • Projects describe experimental projects and design work in which methods, processes, and techniques have been developed or discovered that illuminate the conference theme, and will consist of a title, a project description of no more than 600 words, plus a maximum of 20 images, formatted within a letter-sized or A4 document, single, multipage PDF. The text description should comprise the first page of the PDF and each image should be formatted to fit on a single page, oriented either horizontally or vertically. Captions are strongly encouraged as part of the image pages.

Citations

As an Author to the ACADIA Conference, it is expected that a well formulated Bibliography and contextualization of your work is included in the submission. This should include relevant precedent work, as well as a statement summarizing your unique scientific or creative contributions to the topic.

  • Citations should be primarily from journal articles and conference papers.
  • There is no minimum number of citations, but an appropriate standard might be 10 to 20 references. The number of times a paper is cited is often used as a metric to determine impact. Therefore increasing the number of citations can only increase the visibility and impact of research within the ACADIA community as a whole.
  • Authors should be urged to find references from peer-reviewed sources such as the CumInCAD catalog (conference papers, IJAC articles, etc.), as well as to consider similar fields of research from multi-disciplinary contexts, for example, ACM conferences, Robots in Architecture, Design Modeling Symposium, Fabricate, AIA among others.
  • Authors are expected to have done due diligence by researching precedent work similar to their own. Copying previous work without citation is to be strongly discouraged, and if discovered could be taken as seriously as an instance of plagiarism.
  • Website references are strongly discouraged.
  • Authors must cite original sources.
  • All citations must be in in Chicago Manual of Style, 15th Edition, Author-Date format.

Original Submissions

As an Author to the ACADIA Conference you are expected to submit novel research/work that is an original contribution by the author.

  • At least 80% of the paper should be new/unpublished work, findings, and outcomes.
  • The same paper must not have been submitted to ACADIA in previous years without substantial changes.
  • The same paper or research must not be simultaneously submitted for peer-review with other conference, journal, or other publication outlet.
  • If any of the text or imagery is coming from previously published research, the author must have permissions from the previous publisher to reprint the information.

Plagiarism

As an Author to the ACADIA Conference, it is expected that none of the submitted work will contain any plagiarized text, imagery, data, etc. of any sort. Note that such sources are not limited to peer-reviewed publications, but also include patents, textbooks, technical reports, theses, unpublished work posted on arXiv, as well as other posts on the World Wide Web. If any plagiarized material is discovered during the peer-review process it will immediately be investigated by the ACADIA organization, rejected and reported to the appropriate parties.

  • Plagiarism refers to the unreferenced copying of information from other sources. It includes the unreferenced copying of full texts, sections thereof, or paraphrasing. It also includes the unreferenced copying of data or of images.
  • Self-plagiarism refers to the copying of the author’s own previously published text. Your own previous writing must also be properly cited.
  • Plagiarism is not permitted and will result in the rejection of a submitted paper. If plagiarism is discovered after the proceedings publication, it will result in the withdrawal of a paper from all ACADIA online and printed materials.
  • As the ACADIA papers are published and read frequently, it is unlikely that plagiarism will remain unnoticed.

Intellectual Property

As an Author to the ACADIA Conference you must hold the intellectual property of any information submitted, or seek the relevant permissions to publish the information from the holders of the intellectual property. This pertains especially to scientific data as well as to imagery of third parties. Any publication fees, fines or legal fees incurred by ACADIA must be covered by the authors. Likewise, authors retain all intellectual rights to the research and imagery published in the ACADIA proceedings.


Anonymity

As an Author to the ACADIA Conference you are expected to submit a completely blinded paper, WIP, or project for peer-review.

  • All submissions for review must be blinded, meaning that references to the authors, their previous work, their institutions, and any information that could be used to identify the them must be removed. This includes: in-text references; image captions; footnotes/endnotes; references, etc. Identifiers which are absolutely necessary for the content and scientific methods in the paper may be allowed. For example, images which indicate the environment or lab in which the project was produced. In this case the technical committee will need to ensure the anonymity of the review process.


Peer Reviewer Guidelines

The peer-review process for the ACADIA conference is essential to maintain the academic rigor of the annual publication and conference.

As a Peer-Reviewer for the ACADIA Conference, you are a member of the ACADIA Scientific Committee for the duration of the review process. You will be assigned a number of papers that you are required to read completely, provide comments to the authors and Technical Chairs, and advise if a paper should be accepted or rejected. The Technical Chair will use advice from a number of Peer-Reviewers to determine if each paper is to be ultimately accepted or rejected for the Conference.

The ACADIA community is composed of individuals with a considerable range and depth of expertise and interests. This range is reflected in the annual conferences and proceedings, and the peer-review process relies heavily on a coordination of the topic of the papers with the Peer-Reviewers to assure valuable and accurate reviews. The Technical Chair will request each Peer-Reviewer to provide a number of keywords that identify expertise, and it is critical that you as a Peer-Reviewer accurately confirm your keywords so that this can be matched to Papers that have similar themes.

As a Reviewer it is your responsibility to support the author's intention to produce high quality research. You must therefore provide constructive comments to the best of your ability, as a means of aiding the authors in improve their submissions. Be positive!


Confidentiality

As a Peer-Reviewer, you will have access to submitted papers for review. As this information is extremely sensitive and could cause conflicts if revealed, it is imperative that all information, papers, images, authors, collaborators, reviewers and peer-review data remain confidential, with no information to be shared, discussed or used outside the technical committees organizational process for their given conference.

The ACADIA peer-review process is double-blind, and therefore the Peer-Reviewer should not know the identity of the author(s) for the papers being reviewed. Please do not attempt to discover the identity of the authors during the review process. If at any point during the reviewing process you feel that there may be a breach of the double-blind confidentiality, please halt all review of the paper in question (do not read, score or accept/reject) and contact the Technical Chair to discuss a course of action.


Communication

As a Peer-Reviewer, you will be in direct contact with only the Technical Chair throughout the entirety of the peer-review process. Please try to utilize the Scholastica platform exclusively as this will allow for archiving and review by the Technical Chair.


Reviews

The peer-review process at ACADIA is very serious: careers and reputations, as well as academic tenure decisions, often hinge on these publications. It is important to remain professional in the wording of your reviews, as you are representing the entire ACADIA community. Belittling or sarcastic comments are unnecessary in the review process. The most valuable comments in a review are those that help the authors understand the shortcomings of their work and how they might improve it. Be respectful and carefully explain why you like or dislike a submission so the authors can learn from your expertise. Continued reviews of a non-productive nature will result in the removal of the Peer-Reviewer from the ACADIA Scientific Community for future Conferences.


Conflict Of Interest

As a Peer-Reviewer, you hold an immense amount of information on the papers submitted, their authors, and the reviews they receive. It is imperative that all of this information remains confidential and is not used as a means of restricting or advancing the work of individuals within or outside of the conference. If at any point during the reviewing process you feel that there may be a conflict of interest, please contact the Technical Chair so that another reviewer may be assigned.


Plagiarism

A submission of a paper to the ACADIA conference should describe an original work of the Authors. Authors must not use ideas or content originating from others in any part of their paper without properly crediting their original sources. Note that such sources are not limited to peer-reviewed publications, but also include patents, textbooks, technical reports, theses, unpublished work posted on arXiv, as well as other posts on the World Wide Web. Failure to comply with this requirement will be considered plagiarism and result in rejection.

In any cases where plagiarism is suspected, even if the original source cannot be precisely located, the Peer-Reviewer should halt all activity on the paper in question (do not read, score or accept/reject) and contact the Technical Chair immediately to conduct an investigation. All information on the paper should remain confidential No action should be taken by the Peer-Reviewer with the paper until the investigation is complete and the Technical Chair advises the course of action. For no reason should any aspect of the investigation be discussed publicly.



Technical Chair Guidelines

As a Technical Chair for the ACADIA Conference, it is your responsibility to oversee and guide a fair and academically rigorous publication process. Additionally, you have the responsibility of ensuring that all research presented at the conference and printed within the proceedings goes through the same rigorous and unbiased peer-review process while ensuring all papers are of the highest scientific standard and relevant for the long standing interests of ACADIA. As the paper acceptance process is extremely competitive, with acceptance rates typically between 20-30%, there is the chance that even marginally accepted papers may not be accepted into the conference. For this reason, it is important to ensure the quality of reviews throughout the peer-review process and avoid conflicts of interest that could alter how papers are being selected for the conference.


Confidentiality

As Technical Chairs, you are the only individuals within the conference team with access not only to all submitted papers both accepted and rejected, but also to the identities of authors, and to all of the peer-review data including the identities of the blinded reviewers. As this information is extremely sensitive and could cause conflicts if revealed. It is imperative that all information, papers, images, authors, collaborators, reviewers, and peer-review data remain confidential; no information is to be shared, discussed or used outside the technical committees organizational process for their given conference.


Peer-Review

As a Technical Chair, you are responsible for the organization, correspondence and monitoring of the peer-review process while assuring accepted authors that their work will be both presented at the conference and published within the conference proceedings. As researchers spend vast amounts of time on the completion of papers, and their academic/ research based careers can depend on the publication of high-level research, it is important that the peer-review process and its results are transparent, easily understood, and provide the authors with constructive feedback which will help them further clarify their research.


As a technical chair you should:

  • Ensure peer-reviewers are invited prior to the call for papers and projects. Notes and keywords relating to expertise should be allocated to each peer reviewer ahead of time.
  • Ensure a high quality of peer-review by means of checking previous conference review notes and by recording notes on reviewer performance during the conference preparation process.
  • Ensure that papers and reviewers are correctly matched through the keywords.
  • Ensure each paper has at least three unique reviewers and two for each project.
  • Ensure confidentiality. If a reviewer has a conflict of interest with an assigned paper they should be reassigned to a new paper.
  • As a technical chair, you may be required to act as a peer-reviewer in situations where three reviewers were not able to be obtained for a paper or reviewers fail to submit reviews. However, this situation should be avoided, and in such cases it is preferable to ask members of the ACADIA Board or Scientific Committee to undertake additional reviews. If a Technical Chair must be assigned to review a paper, the paper and all its reviews will be subsequently blinded to that reviewer by Scholastica. In these cases, it is preferable for another member of the technical committee to oversee the selection process of that paper. You must adhere to all Peer-Reviewer guidelines and not review any paper for which you have a conflict of interest.
  • Work with the conference chairs to develop session topics which correspond to the submitted and highly ranked /accepted papers, the conference theme, and the long standing interests of ACADIA. Session topics should be framed inclusively to avoid situations where high scoring papers need to be rejected due to misalignment with theme or session topic.
  • Ensure the anonymity of the review process.
  • Review and/or potentially reject any previously published or plagiarized work that has been brought to your attention through the peer-review process. If plagiarism is verified, the paper should be rejected and the case brought to the attention of the current ACADIA President.
  • Review, discard, and reassign any peer-review which does not include any written feedback. Reviewers who do not include feedback should be removed from the peer-review list and noted for future conferences.
  • Take note of any peer-review which shows signs of chronic negativity, malicious reviews, or biased feedback, and consider if an additional reviewer might be necessary. If a reviewer has rejected all papers with atypically low scores and without merit, new reviewers should be assigned. The reviewer should be removed from the peer-review list and noted for future conferences.
  • Investigate any review whose ranking seems out of line with others within a given paper (i.e. two 5 star reviews & one 1 star review.) If the review is unbiased the decision should stand. If the review is out of context or biased, another reviewer should be invited to review the paper.
  • The technical chairs, upon request from an author in special cases (i.e. current reviewers are deemed not to be experts in the field) have the ability to assign an additional expert reviewer to a paper. This is at the discretion of the committee, and the committee has the right to reject the request.
  • Always remain unbiased.
  • Communication to authors should be through the technical committee.
  • If in doubt about an issue or conflict, contact the current ACADIA President.
  • As a Technical Chair, you may submit a paper, WIP or project to the conference if the project was collaborative. In this case, another member from the technical committee must oversee the blind review process.

As a technical chair you should not:

  • Alter or remove any peer-review or paper ranking for the benefit or detriment of a paper author.
  • Review any paper in which you have a bias or conflict.
  • Reject an accepted paper/project following final submission unless the authors have failed to pay registration, have not addressed requested changes, or have been found of publication misconduct such as plagiarism.

Communication

As a Technical Chair, you will be in contact with all parties, both authors and reviewers, throughout the entirety of the conference planning. It is important to remain professional as you are representing the entire ACADIA community. All communications should remain confidential, be addressed as the technical chairs (not as an individual), and archived for reference if necessary. Please try to utilize the Scholastica platform as much as possible for communications with reviewers & authors. If an author communicates directly to a Chair’s personal email to argue a decision, the message should be forwarded to the technical chairs’ group email, and responded to through the chairing body.


Conflict Of Interest

As a Technical Chair, you hold an immense amount of information on the papers submitted, their authors, and the reviews they receive. It is imperative that all of this information remains confidential and is not used as a means of restricting or advancing the work of individuals within or outside of the conference. If at any point during the reviewing, selection, or publication process you feel that there may be a conflict of interest, please allow unbiased members of the committee to complete the work.


Diversity

The reviewing process should determine which papers should be accepted to the conference. However, there still may be instances where the Technical committee must choose between several papers with similar marginal acceptance scores. In this case, ACADIA’S commitment to diverse topics, audiences, and communities should be used to differentiate between multiple papers. ACADIA is committed to:

  • Diversity of subjects, approaches, or methodologies
  • Diversity of audience, inclusive to members from different geographic, socio-economic, and cultural backgrounds
  • Diversity of application, in academia, practice, and industry

Submittals from underfunded institutions, or work from individuals acting alone with limited access to collaborators or resources is to be particularly encouraged, especially in the case of otherwise equal scores. Any decisions differing from the acceptance results suggested by the peer review process must be kept to a minimum, and must be reasoned by a need for broader representation.


Plagiarism

In any cases where plagiarism is suspected, the technical chairs should contact the current ACADIA President. ACADIA adheres to COPE (Committee on Publication Ethics) guidelines for courses of action in plagiarism cases. The paper will be withheld from the publication process until the case is resolved. All information on the paper should remain confidential and for no reason should any aspect of the case be discussed publicly.


Proceedings

As a Technical Chair, you are responsible for the production of all conference proceedings both digital and physical. The conference proceedings must follow an approved format, be completed and printed prior to the conference, and include all accepted papers, WIP’s, and projects. The technical chairs should utilize the Scholastica platform for communications with authors and to collect submissions. The technical chairs must submit a final “proof” of the working article to each author prior to printing. Authors should receive a reasonable amount of time to check for errors and submit revisions. The technical chairs have the right to reject any requested changes beyond the scope of error checking.

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